Technical Services Procedures

Tech Services Tools - Local catalog-Millennium: Tips for using Millennium

Page Author: Wen-ying Lu
Page Editor: Janet Baldwin
Last Updated: July 26, 2007

Login:

• Username: milacq OR milser OR milcat OR milcirc (depending on the module you use)
• Password: milacq OR milser OR milcat OR milcirc (depending on the module you use)
• Click on OK or press Enter twice.

• Initials: [type in your initials]
• Password: [type in your password]
• Click on OK or press Enter twice.
  

  NOTE: A "Java console" will be running along with any Millennium module. Minimize the window and do not close it if you need to run multiple Millennium modules simultaneously.

Millennium Windows & Components:

Searching:

Type in what you want to search in the box near the center of the screen (on the browse screen).
To the left of the search box is a drop-down (Index) menu for search options. The default is t TITLE.

• Click on the triangle of the drop-down menu to select the appropriate one from the list of search options.
• If you know the letter corresponding to the desirable search, after you click on the triangle of the drop-down menu, type in the letter.
• Without using the mouse, you can press <Alt>n to highlight the Index options and then the appropriate letter. For example,
• <Alt>nt--search by title. Example: gone with the wind
• <Alt>n. (i.e., <Alt>n followed by a period)--search by record number. Do not include the period in the search box. Example: o22348001 for an order record. Example: b46641427 for a bib. record
• <Alt>nc--search by call number. Example: p40.5.l38w49 2003
• <Alt>nw--search by Keyword. Example: journal and american and (cardiolog* or heart)
• <Alt>no--search by OCLC number. Example: 50123480
• <Alt>ni--search by ISBN or ISSN. Example: 0898593875. Example: 00978507
• <Alt>ns--search by series title. Example: studies in linguistics and philosophy. Example: publication of the american dialect society (NOTE: Always search the series title by title search first. If it cannot be found via title search, then do series search.)

• Without using the mouse, on the Browse screen, you can press Tab or <shift>Tab, depending on where your cursor is located, to highlight the Index options and then press the appropriate letter or select from the drop-down menu.
• If more than one title is listed on the search result, double click on the appropriate one to open the list or the record. You can also click on Expand (or press <Alt>x) to expand the list.

Keystrokes:

• Keystroke equivalents:

  • arrow keys to move cursor/selection up-down-left-right,
  • the Enter key in place of clicking on OK, Search, Next or Select,
  • the number assigned to an entry on a list,
  • <Alt> plus the underlined letter of the function shown on the browse screen and on the menu bar, for example, on the browse screen, <Alt>n to select options from the Index list, <Alt>x to expand a title with multiple entries; on the menu bar, <Atl>e to open the Edit drop-down menu. (Esc to de-select from the Menu bar.),
  • to select the function from the Tool bar, press <Alt>g (for Go on the Menu bar), and then <Alt>v to view bib. record, <Alt>b to go back to the browse screen, <Alt>y to go the the Summary of attached records. (Bug: <Alt>g <Alt>e may not take you to the Edit screen for bib. record on some machines.)
  • letter singled out in the drop-down menu,
  • space bar to open a list of codes in the fixed fields,
  • key combination indicated in the drop-down menu, for example, <Ctrl>s (save), <Ctrl>c (copy), <Ctrl>v (paste), <Ctrl>x (cut), <Ctrl>d (delete a field), <Ctrl>z (undo), <Ctrl>i (insert a field via a dialog box), <Ctrl>p (print), <Alt>q (close a record), and

  <Ctrl>]  [right bracket] : move forward from bib. record to bib. record without returning to Browse (i.e., search result screen)

  <Ctrl>[  [left bracket] : move backward from bib. record to bib. record without returning to Browse (i.e., search result screen)

  <Ctrl>. [period]: move forward/downward from record to record listed on the summary screen/tab (check-in, order, item)

  <Ctrl>, [comma]: move backward/upward from record to record listed on the summary screen/tab (check-in, order, item)

  <Ctrl>t : move forward/to the right on tab

  <Shift><Ctrl>t : move backward/to the left on tab

• Delimiter sign is |  , i.e., <Shift> \ <backslash>
  
  
• Diacritics: The ALA character set for diacritics is found from the Menu bar: Tools > Character Map > Code chart MARC-8 Plus. Some of the diacritics are not usable -- they will be "grayed out". The insert and close buttons are at the far bottom of the diacritic window.

Moving around:

Navigation bar [left side/frame of screen]: Click on the default mode listed below if you hit something else by accident and cannot figure out where you are. Default mode:

• Orders (in Millennium Acquisition)
• Serials Check-in (in Millennium Serials)
• Quick Edit (in Millennium Cataloging)
• Circulation Desk (in Millennium Circulation)

Keystroke equivalent: <Alt>g and then the letter underlined in the list.

Millennium mode (the first one on the navigation bar): If you need to use more than one module, click on this and then click on the Millennium module icon of your choise without closing the one you are using. The colors and fonts will take on those set for the first module which you initially opened.

Icons in Toolbar (MilAcq, MilSer, MilCat, MilCirc-Search/Holds) : Click on the following icons:

• Limit:  to set limit on your search results.
• View:  to see the bib. record.
• Edit:  to edit the bib. record.
• Summary:  to see attached records (item, order and check-in records).
• Browse: to return to search result list or do new search.
• Print:  to print the record shown on screen.
• Close:  to close all records. shortcut: <Alt>q

Keystroke equivalent: <Alt>g and then the letter underlined in the list.

Tabs: Near the center of the screen: (Press Tab or <Shift>Tab to move among these tabs.)

• Summary:  to see records attached.

Default listing: order record (MilAcq), check-in record (MilSer); item record (MilCat), hold record (MilCirc).

To change the summary view of attached records, for example, if you want all attached records to display whenever a title is selected while the session is open:

1. On the Menu bar, click on View. (keyboard: <Alt>v)
2. Click on Record View Properties. (keyboard: <Alt>v)
3. In Summary View, click the button for All (or whatever you want to as default listing of the summary screen), and then click on OK.
4. NOTE: The setting change will remain as long as you keep Millennium open.

• Record:  depending on what is shown in the View option, right beneath the Summary tab, click on the Record may take you to the order, item or check-in record. The clue is in the letter following "Record" because it shows the record number, o12345678, i12345678, or c12345678
• Depending on which mode you are in, you will have additional tabs available near the center of the screen.
  

Creating and editing bibliographic records or Creating authority records - AUTHORIZED USERS CLICK HERE

 

Working with attached records (item, checkin, order):

• If your computer is not set to bring up the summary screen/tab after a title is selected, click on the Summary tab to see a summary of records attached.
• To see or open an attached record:  From summary screen/tab, double-click on the record you want.
• To view or select code listed in the boxes (fixed fields) (including branch locations):  Place/Move the cursor into the appropriate box and press the space bar; or double-click on code or label.
• To enter data in a fixed field/box:  Type it in the appropriate box directly or double click on the appropriate box to select from a list.
• To attach, move, or delete a record:  On summary screen/tab, find the View option near the center of the screen. Make sure it says: View [type of record you want to work with]. Options will be shown near the center of the screen and no longer grayed out. Dialog boxes will appear after clicking on the desired function. Input data as appropriate.
• To insert a field in an existing item, order or check-in record:  Do one of the following:
  • Click on the Insert icon on the toolbar, select from the drop-down menu, type data in the box, and press Enter or click on OK.
  • Press <Ctrl>i, select from the drop-down menu, type in data, and press Enter or click on OK.
  • Place the cursor at end of preceding line (or beginning of next line). If no fields are present, place the cursor at the end of the last fixed field/box. Press Enter to get a blank line. Type the appropriate field group tag (e.g., n for CHECK NOTE, y for INT. NOTE (order record), v for VOLUME (item record)). Press Tab once (if no MARC fields to enter), and then type in the data.
• To save changes, press <Crtl>s OR click on the Save icon.
• To return to the summary screen from an attached record:  Click on the Summary tab near the center of the screen.
• To view or select code listed in the boxes (fixed fields) (including branch locations):  Double-click on code or label. NOTE: If you know the code, you can type it in the appropriate box.
  

De-coding and/or viewing a list of codes: Double click in the appropriate box to see the whole list.

Moving/Re-ordering fields within the same group: Place the curse on the field to move, right click, and then choose the appropriate move.

Settings (for templates, multiple windows, temporary substitution phrase)

• To set up your preferred template(s):

• On the Menu bar, click on Admin > Settings.
• Under New Record Templates, select Always prompt for template from the drop-down menu for the record type you want.
• For item record template, if you always create one single item record only per title, you can deselect/un-check "Prompt for Multiple Items" under "Options for New Item Records" (on New Records" tab) so that the prompt asking "single or multiple items" will not show up.
• Click on the Templates tab, Select the Record Type needed from the drop-down menu. Click on the template you want from the list under "Other Templates", and then click on the top (left-headed) arrow to move the chosen one to the "Preferred Templates" box. Move as many as needed. Click OK.
• NOTE: The setting change will remain as long as you keep Millennium open.
  
  

• To set up multiple windows:

• On the Menu bar, click on Admin > Settings >Windows > Multiple Window Mode
• NOTE: The setting change will remain as long as you keep Millennium open.
  
  

• To set up a temporary substitution phrase:

• Right-click on a variable field, and choose Substitution phrases from the popup menu.
• Click on Temporary and then Add.
• Enter the exact phrase in the Value box.
• Click on Add if you have another one to enter.
• Click on Quit when you are done, and the substitution phrase will be available as long as the session is open.
• To view a list of all substitution phrases, right click on any variable field, choose Both, and scroll to see the list.

 

• Note: Do NOT reset anything, such as, colors, fonts, etc., for Preferences unless you have your own separate login. If the colors and/or fonts bother you, please bring it to your supervisor's attention.

Printing:

• To set Millennium to print from the Canon Copier printers:
  File > Select Printer > Standard Printer > highlight Local Printer and click OK.
  Make sure Canon Copier appears in the Name box. Then click on Format > select Graphic > OK.

Public view:

• To see the public view (i.e., the web-based public catalog) from within a record:
  Click on View > Public display, or press <Alt>v <Alt>p

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