Technical Services Procedures
Ordering and Receiving Materials - Student procedures: Checking order dups on Magic
Page Editor: Kim Wiljanen
Last Updated:February 13, 2006
- From the desktop click on the Millennium icon -- see your supervisor for login & password
-Using the title search, look up the the order
-Check orders by title, ignoring initial articles (please see attached for a list of articles in some of the more common foreign languages). The following items must be checked when comparing an order to an Magic2 record:
- location
- author
- title
- imprint (imprint = publication place, publisher, date)
Possible Magic2 Findings:
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NOTHING = nothing matching the paper order was found in Magic2
record the following information: - 0
- initials/date
(IMPORTANT NOTE: Always check your typing for accuracy before concluding that a given title is not in the data base. Also be sure to examine nearby titles displayed on the Magic2 screen, investigating any that look similar enough to the order to be a plausible match.)
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DUPLICATE = exact bibliographic entry (same author, title, and imprint) with an attached order record destined for the same location as the paper order
record the following information: - dup
- order location
- order number
- initials/date
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ADD LOCATION QUESTION = exact bibliographic entry (same author, title, and imprint) with an attached order record destined for a different location as the paper order
record the following information: - addl?
- order location
- order number
- initials/date
Exception: If the order record location is "dx", please record the following information:
- OK
- initials/date
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ADD EDITION QUESTION = related bibliographic entry (same author and title as the order, but with a different publication place, publisher, and/or date) with an attached order record destined for either the same or different location as the paper order
record the following information: - added? (or added?/addl?, if the order-record location is also different)
- order location
- order number
- initials/date
Exception: If the order record location is "dx", please record the following information:
- OK
- initials/date
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INDETERMINATE ENTRY = exact or related bibliographic entry but without an attached order record (attached records may include item, check-in, or other types of records)
record the following information: - ?
- initials/date
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Record your findings on the order request card, OCLC printout, order slip or booklet (please pay attention to the correct placement of Magic2 search results on order request cards as well as on those orders which have been stamped with a searching stamp). NOTE: Occasionally you may encounter a stack of order forms clipped to an advertising brochure. Be sure to check each of the orders, but remember that they must be clipped back together with their accompanying brochure when you are done.
When you are finished checking all of the orders in the envelope, remove all dups and add questions from the packet (you may want to set them aside in a separate stack as you encounter them in your searching). If a dup or add question was clipped to a brochure, photocopy the pertinent vendor information (name, address, phone number, fax or E-mail address, etc.) from the brochure and staple the corresponding dup and add question(s) to it. Give all dups and add questions to the student supervisor and place the remaining orders (0's, OK's and ?'s) back in the envelope in which they came. Subtract the number of dups and add questions given to the student supervisor from the number written on the upper right-hand corner of the envelope. Put finished envelopes and booklets in the "orders to be called up" basket.
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Rumanian
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