Technical Services Procedures
Ordering and Receiving Materials - Student Procedures : Inputting Catalog Dates on Magic
Page Editor: Kim Wiljanen
Last Updated:
February 22, 2006
Take the stack of cat date slips the closest to the front of the inputting box and update the order record for each slip. From the computer desktop:
1. Double click on the Milllennium icon and login.
2. On the control bar on the left of the screen click on the Rapid Receive Module
3. Select the Rapid Updating Screen
4. Click on the Admin drop-down menu and choose Settings
5. Click on the Rapid Update Tab and deselect the options for prompts for items that have multi-funds, ractions, a status other than "o" and rdates. You should have these for all items and the pop-up boxes are more of a nuisance than a help.
6. Click OK and return to the Rapid Update Screen.
7. Type in the order number in the left data entry box, tab cursor into the center data entry box and type 03, tab into the right data entry box and type in the entire date. The format should be the MM-DD-YYYY
8. Click on the Submit button at the far right. The information that you sent, will be saved in the area above the data entry boxes.
9. Make sure that your cursor is in the left hand data entry box.
10. For subsequent CatDate slips with the same date all you need to do is type the order number and press enter twice. The order number and cdate information should be entered correctly below the data entry area and the cursor in the data entry box at the left.
11. Proofread your typing, and give problems or errors to your supervisor. If you come across any slips for which you are unable to input a cat date (because of invalid or missing purchase order numbers, another update to record in process, etc.), write the nature of the problem on the slip and put it in the "C-date problems" folder on the student supervisor's desk.
NOTE: Once you've input the cat date for the order number on the first purchase order slip, you can enter cat dates for other p.o. numbers with the same cat date by hitting "enter" twice after inputting each number. The date will go in automatically.
However, if you move on to a stack of slips with a different cat date, repeat steps 7 - 11 above and proceed as before.
12. When you are finished, click on the Close icon at the top of the screen and then choose the Orders icon from the buttons on the left side of the screen
13. Discard or recycle any slips you have finished updating. If you took any slips out of the cat date box that you did not have time to update, rubber band them together, label the top slip with the appropriate cat date (if needed) and place them in the front of the cat date box.
Type the number "1" at the beginning of the number and change the last digit as follows: