Technical Services Procedures
Ordering and Receiving Materials - Student Procedures : Calling Up Book-in-Hand Printouts
Page Editor: Don Depoorter
Last Updated:February 3, 2006
1. author-title
4,4 (4 characters, comma, 4 characters)
2. title
3,2,2,1 (3 characters, comma, 2 characters, comma, 2 characters, comma, 1 character)
3. personal author
4,3,1 (4 characters, comma, 3 characters, comma, 1 character)
corporate author (if applicable)
=4,3,1 (equals sign, 4 characters, comma, 3 characters, comma, 1 character)
(IMPORTANT: Remember to employ the Stoplist when searching corporate authors!)
4. LC card number
[F3] 00-00000 (2 digits, dash, digits)
5. ISBN number
0000000000 (10 digits, no dashes)
6. ISSN number
[F3] 0000-0000 (4 digits, dash, 4 digits)
NOTE: There are two additional searching strategies available in the Prism service that may be useful in certain situations (Note: please use these searches sparingly, as they are expensive to perform):
* title browse
scan ti (or sca ti) followed by full title, including subtitle, if there is one
Title browse is useful for short titles with subtitles (e.g., Brazil: responses to the debt crisis: impact on savings, investment, and growth), or, for titles beginning with a common search key spelling pattern (e.g., Institute of Electrical and Electronics Engineers Symposium on . . . ).
* combined search
find dp 4,3,1 and dt 3,2,2,1
The combined search limits the number of matching records resulting from an author and a title with common search key spelling patterns (e.g., Miller, Michael, The complete idiot's guide to online search secrets).
For each book, perform all applicable searches from items 1, 2, and 3 in the above list. (Title browse and the combined search may also be used at this point if they suit the item being searched.) Examine all matching records in order to determine if there is an exact EEM record in the database. If exact EEM copy is not found, select the best available record or combination of records according to the priority list below. If no matching record is found after performing the first set of searches, proceed to items 4, 5, and 6 above, taking available information from the book whenever possible, or from the purchase order slip or MAGIC 2 streamer if needed.
The following is a priority list for OCLC copy searching. Copy fitting the first category is the best choice, if it is available; subsequent categories are arranged in descending order of quality. If, for any given book, you cannot find copy that fits the first category, look for copy fitting the second category. If no copy is found that fits the second category, look for copy fitting the third category, and so forth. Make a printout of the best available copy for each book (with supplementary copy as needed and available), and then move on to the next item.
1. Exact EEM copy (the record will say "held by EEM" in the upper left-hand corner).
2. Exact DLC copy with a usable call number in the 050 field.
3. Exact non-DLC copy with a usable call number in the 090 field.
4. Exact copy without a usable call number in either the 050 or 090 fields.
Note: Please also print the best available copy from among the following, if they are found: 1) related DLC copy with a usable call number in the 050 field; 2) related non-DLC copy with a usable call number in the 090 field.
5. Related DLC or non-DLC copy, with or without a usable call number. (Related copy may have the same author and title as the book in hand, but with a different edition, imprint, or conference, or, the title may be slightly different.)
6. No copy. This means there is no exact or related record in OCLC. No printout is made.