Technical Services Procedures

Ordering and Receiving Materials - Receiving & paying: Reference receiving procedures

Page Editor:Leah Black
Last Updated:April 4, 2006

Firm Orders

If the location on the online catalog order record is SSQRF, SSBIO, IRCAT, SSFOU, SSML, SSSTT, IRTRV, CA, or AF:

1. Enter the RDATE in the order record.

2. Flag the book using the wide red reference flag with the appropriate location box checked (NOTE: for location AF, use the regular narrow red flag).

3. Transfer the book to the RUSH shelf in Current Processing .

For order record location SS (or any sublocation not listed above):

1. If the requestor or approver is AMW:

Enter the rdate in the order record.

Flag the book using the wide red reference flag.

Transfer the book to the RUSH shelf in Current Processing.

2. If AMW is NOT the requestor or approver:

Enter the RDATE in the order record.

Flag the book using the wide red reference flag

Transfer the book to the REFERENCE REVIEW shelf in Current Processing.

Approval plans

1. After bibliographer/coordinator review and approval, titles selected for reference will be identified by the presence of a wide red reference flag in the book.

2. The flag should include a location decision and be dated/initialed by Arlene Weismantel (AMW). If a flagged book lacks a location designation and/or approval, transfer to the REFERENCE REVIEW SHELF after receiving steps are complete.

3. For titles selected for location AF, use the narrow red flag and transfer to the RUSH shelf in Current Processing .