Technical Services Procedures

Maintaining the Online Catalog - Miscellaneous Maintenance : Cataloged Book Search for Branch Books

Page Editor: Linda Kowalk
Last Updated: June 13, 2007

*DataCat receives an ILS uncat search for a branch new book, the search is noted on the stat sheet with a hash mark and a small letter b.

*When the book is found, the item record will have a p placed in the Cat review field and a Problem note field should be created stating: Branch new book. Return to "Problems from ILS shelf" in DataCat for flag.

*ILS is notified via e-mail the search has been successful and the ILS paperwork with a red flag is placed in the book.

*The book is sent for rush processing. The rush processor identifies the ILS uncat request and verifies the item record has the p and the problem note. The book goes on to ILS.

*If a book is found on a ready to be shelved truck, the p and the note should be placed in the item record before the book is delivered to ILS.

*ILS folks check in the piece when it returns, the p in the Cat review field will come up and the piece will come to DataCat for review on the "Problems from ILS shelf".

*The piece is reviewed in DataCat to identify the problem situation. The Branch New Book flag will be inserted and the item record p and note will be eliminated.

*DataCat will not checkin the piece before sending it to the branch. The in-transit from ILS is more important then the in-transit from DataCat.

Acquisition Uncat searches:
*Acq. gets uncat searches. When the book is found, the ILS uncat paperwork is left in the piece.

*The DataCat rush processor will see the presence of the ILS flag in a branch book, and the p and the note will be placed in the item record at this point.

*ILS will check in the book and find the p and the problem note. The book will come to DataCat as described above for the flag and the item record note removal.