Technical Services Procedures

Maintaining the Online Catalog - Authority Work: Millennium/OCLC Series Authority Fixed Field Comparison Chart

Page Author: Jim Latchney
Page Editor: Janet Baldwin
Last Updated: February 28, 2006

 

MAGIC

OCLC Mnemonic
LC-MARC Position

Codes

Name

Comments

001

ARN

  

Authority Record Number

System-supplied

003 N/A   Control Number Identifier The MARC code for the organization whose control number is contained in field 001 (Control Number). See Organization Code Sources for a listing of sources used in MARC 21 records
005 N/A   Date and Time of Latest Transaction (NR) Sixteen characters that indicate the date and time of the latest record transaction and serve as a version identifier for the record. The data and time are recorded according to Representation of Dates and Times (ISO 8601) in the pattern yyyymmdd.

MARC leader: REC STAT

Rec stat:
Leader/05

a*

Record status

Indicates relationship of record to a file for file maintenance purposes
  c Corrected or revised
n New

MARC leader: REC TYPE

Type:
Leader/06

 

Type of record

Indicates the characteristics of and defines the components of the record
  z Authority data

MARC leader: ENC LEVL

Enc lvl:
Leader/17

  

Encoding level

Indicates whether the authority record is complete
  n Complete authority record
o Incomplete authority record

Date Ent

Entered:
008/00-05

 

Date entered on file

Date record was created
  yyyymmdd Year, month, day

Geo Subd

Geo subd:
008/06

 

Direct/indirect geographic subdivision code

Indicates whether the 1xx heading can be subdivided geographically
  # Not subdivided geographically
d* Subdivided geographically—direct
i Subdivided geographically—indirect
n Not applicable
| No attempt to code

Romanizn

Roman:
008/07


Romanization scheme

Indicates the Romanization scheme used in formulating the heading in the 1xx field. LC uses only the fill character to code this position.
  a International standard
b National standard
c National library association standard
d National library or bibliographic agency standard
e Local standard
f Standard of unknown origin
g Conventional romanization or conventional form of name in language of cataloging agency
n not applicable--the 1XX heading is not romanized
| No attempt to code
Lang Cat N/A
008/08		   Language of catalog Indicates whether the heading in the 1XX field and its associated reference structure are valid according to the rules used in establishing headings for English-language catalogs, French-language catalogs, or both.
  # No information provided
b English and French
e English
f French
| No attempt to code
Kind Rec Auth/Ref:
008/09		   Kind of record code Indicates whether the record is an authority record (1xx is an established heading) or a reference record (1xx is not an established heading)
  a Established heading--The 100-15X field contains an established name, name/title, uniform title, topical term, or one of these used in an extended subject heading
b Untraced reference--The 100-15X field contains an unestablished heading that is not traced as a 4XX field in any established heading record. The reference record contains a 260 or 666 field.
c Traced reference--The 100-15X field contains an unestablished heading that is traced as a 4XX field in the record for each established heading referred to in fields 260 or 664.
d Subdivision--The 18X field contains an unestablished heading that may be used as a subject subdivision with an established heading
e* Node label--The 15X field contains an unestablished term that may be used in the systematic section of a thesaurus to indicate the logical basis on which a category is divided.
f* Established heading and subdivision--The 15X field contains an established heading that may be used as a main term and as a subject subdivision.
g* Reference and subdivision--The 15X field contains an unestablished heading that may be used as a reference term and as a subject subdivision.

Desc Cat

Rules:
008/10


Descriptive cataloging rules code

Represents the cataloging rules used for establishing the name, name/title, or uniform title heading in the 1xx field.  LC does not currently use a, b, or z.  Records on file with a or b are changed to c or d when modified for any other reason
  a Earlier rules--The 1XX heading conforms to descriptive cataloging conventions used prior to the 1967 publication of Anglo-American Cataloging Rules (AACR 1)
b AACR 1--The 1XX heading conforms to the 1967 Anglo-American Cataloging Rules
c AACR 2--The 1XX heading conforms to the second edition of Anglo-American Cataloguing Rules
d AACR 2 compatible heading--The 1XX heading does not follow but is considered compatible with AACR 2.
n Not applicable--The 1XX heading is not a name, name/title, or uniform title formulated according to descriptive cataloging conventions and is not appropriate for use as a main or added entry in bibliographic records.
z Other--The 1XX heading conforms to a set of descriptive cataloging conventions other than those specified by the other defined codes.
| No attempt to code

Sub Head

Subj:
008/11

 

Subject heading system/thesaurus code

Identifies the subject heading system/thesaurus building conventions used to formulate the 1XX heading in established heading, reference, subdivision, or node label records.
Code a routinely appears not only for special subject headings but also for names and uniform title headings valid for use in subject work as LC-established forms
  a Library of Congress Subject Headings--The 1XX heading conforms to Library of Congress Subject Headings (LCSH).
b LC subject headings for children's literature--The 1XX heading conforms to the "AC Subject Headings" section of LCSH.
c Medical Subject Headings--The 1XX heading conforms to Medical Subject Headings (MeSH).
d National Agricultural Library subject authority file--The 1XX heading conforms to the NAL subject authority file.
k Canadian Subject Headings--The 1XX heading conforms to Canadian Subject Headings.
r Art and Architecture Thesaurus--The 1XX heading conforms to Art and Architecture Thesaurus.
s Sears List of Subject Headings--The 1XX heading conforms to Sears List of Subject Headings.
v Répertoire de vedettes-matière--The 1XX heading conforms to Répertoire de vedettes-matière.
z Other--The 1XX heading conforms to a set of subject heading system/thesaurus conventions other than those specified by the other defined codes. A MARC code for the conventions used may be contained in field 040$f.
n Not applicable
| No attempt to code

Type Ser

Series:
008/12


Type of series code

Indicates which type of series the heading in the 1xx field represents, if any
  a Monographic series--The 1XX field contains a collective series heading that applies to a group of separate publications and/or subseries
b Multipart item--The 1XX field contains a collective heading that applies to a multipart monographic publication
c Series-like phrase--The 1XX field contains a phrase that is not being used as a series in a bibliographic record
n Not applicable--Indicates that the 1XX field does not represent a series or a series-like phrase and is not appropriate for use as a series added entry in bibliographic records
z Other--The 1XX field contains a heading for a publication that does not fit any of the other defined codes but for which series-type treatment is required.
| No attempt to code

Num Sers

Ser num: 008/13


Numbered/unnumbered series code

Indicates whether a series is numbered, unnumbered, or varies between the two.  The code used reflects the series as a whole; if numbering varies, variations are explained in field 640 and/or 641
  a Numbered
b Unnumbered
c Numbering varies
n Not applicable
| No attempt to code

Hdg-Main

Name use:
008/14

 

Heading use code—main or added entry

Represents the author aspect of the heading
  a Heading appropriate for main or added entry
b Heading not appropriate for main or added entry
c Heading used as main or added entry (OCLC defined)
| No attempt to code

Hdg-Subj

Subj use:
008/15

 

Heading use code—subject added entry

Indicates whether the 1XX heading is appropriate for use as a subject added entry in bibliographic records.
  a Appropriate--The 1XX heading in an established heading record conforms to subject heading system/thesaurus conventions.
b Not appropriate--The 1XX heading in an established heading record does not conform to subject heading system/thesaurus conventions or the 1XX field contains an unestablished heading in a reference, subdivision, or node label record.
c Heading used as subject added entry (OCLC defined)
| No attempt to code

Hdg-Sers

Ser use:
008/16

 

Heading use code—series added entry

Represents the series aspect of the heading
  a Appropriate--The 1XX heading in an established heading record represents one of the types of series coded in 008/12 (code a, b, c, or z).
b Not appropriate--The 1XX heading in an established heading record does not represent one of the types of series coded in 008/12 (code n) or the 1XX field contains an unestablished heading in a reference, subdivision, or node label record.
c Heading is used as a series added entry (OCLC defined)
| No attempt to code

Type Sub

Subd type:
008/17

 

Type of subject subdivision

Indicates the type of subject subdivision heading contained in the 1XX field of a subdivision record, an established heading and subdivision record, or a reference and subdivision record; LC uses only n to code this position
  a Topical
b Form
c Chronological
d Geographic
e Language
n Not applicable
| No attempt to code
Undefine

n/a
008/18-27

   Undefined character positions
 Each contains a blank (#) or a fill character ( | )

Type Gov

Govt agn:
008/28


Type of government agency code


If the heading is the name of a body created or controlled by a government, a one-character code denotes the jurisdictional level of the body.  LC does not use this character position.  LC always uses a fill character
  # Not a government agency
a Autonomous or semi-autonomous component
c Multilocal
f Federal/national
i International intergovernmental
l Local
m Multistate
o Government agency--type undetermined
s State, provincial, territorial, dependent, etc.
u Unknown if heading is government agency
z Other
| No attempt to code

Ref Eval

Ref status:
008/29


Reference evaluation code

Indicates whether references have been evaluated and whether those references are consistent with the heading. Code b is used when the AACR2 form appears as the established heading (1xx) but the references may not have been re-evaluated in their relationships to the new heading
  a Tracings are consistent with heading
b Tracings are not necessarily consistent with heading
n Not applicable
Undefine

N/A
008/30

   Undefined character position Contains a blank (#) or a fill character ( | )

Rec Updt

Upd status:
008/31


Record update in process code

Indicates whether a change in any field of the record is underway
  a Record can be used
b Record is being updated--Alerts users to a potential change in a record and that it may not be advisable to use the 1XX heading in a bibliographic record.
| No attempt to code

Und PNam

Name:
008/32


Undifferentiated personal name code

Indicates whether, because neither date nor distinguishing terms are available, the same heading is used for more than one person
  a Differentiated personal name
b Undifferentiated personal name
n Not applicable

Level Est

Auth status:
008/33

 

Level of establishment code

Indicates the status of a heading in an authority record
  a Fully established heading
b Memorandum (established but not yet used)
c Provisional
d Preliminary
n Not applicable (not an established heading)
Undefine

N/A
008/34-37

   Undefined character position Contains a blank (#) or a fill character ( | )

Mod Recd

Mod rec:
008/38



Modified record code

Shows whether the machine-readable authority record differs from the manual authority record
  # Record not modified
x* Record is missing characters
s* Record is shortened

Cat Srce

Source:
008/39

  

Cataloging source code

Indicates the creator of an authority record. If the cataloging source is known, it is identified in subfield $a of field 040 (Cataloging Source). The parties responsible for the MARC authority records are determined by the code in 008/39 and the MARC code(s) or names(s) in field 040. Code c is used in records contributed through NACO to LC.
  # National bibliographic agency
c Cooperative cataloging program--The creator of the authority data is a participant (other than a national bibliographic agency) in a cooperative cataloging program, i.e. PCC
d* Other--An organization that is other than a national bibliographic agency or a participant in a cooperative cataloging program.
u* Unknown--The creator of the authority data is unknown. This code is used when an organization transcribes manual authority data from an unknown source
|* No attempt to code

*LC does not use; refer to NACO training materials provided by LC for clarification of which fixed-field elements LC uses and which elements NACO participants may use, etc.

See also: http://www.loc.gov/marc/authority/ecadcntr.html#mrca008

 

MSU Libraries | Hours | Services & Requests Forms | Electronic Resources | Need Help? | Library Catalog | ©2007 Michigan State University Libraries

Updated: January 15, 2007