Technical Services Procedures

Cataloging - Location-Specific: Oversize-Fine Arts/Art

Page Editor: Linda Kowalk
Last Updated: February 14, 2006

The size to determine oversize material for Fine Arts - Art is the same as the size used for the Main collection titles, height 31 cm and depth 30 cm.

1. Stamp the location Art Library over the call number in the title.

2. Write the call number in the title:

A. Do not use f. in the call number

B. Write the word folio at the end of the call number

3. Labeling will include the word folio as part of the call number label. The appearance of the word folio will provide shelving information for staff in the Fine Arts Library.

4. There is no separate Fine Arts Oversize location to use in a record exported from OCLC to Magic2.

5. When the piece reaches the bar coding point, the word folio will be placed at the beginning of the call number field; either 050 or 090, by the bar coding student. The student will know to make this addition to the record by the presence of the word folio at the end of the call number on the label. Adding the word at this time, means the word displays preceding the call number in Magic2, but it does not affect indexing or retrieving of the record by the call number.

A. student uses full screen edit and inserts to call number field at top of screen:

|ffolio|a

6. The appearance of the word folio at the beginning of the call number, directs users to the appropriate area in Fine Arts to retrieve the piece. Staff in Fine Arts have been consulted and there isn't a problem with the word folio in front of the call number on Magic2 and at the end of the call number on the book label.