ECat workflow: PDFs stored on library server

These are PDF files, either purchased or free, which have been mounted on an MSU Libraries server for permanent access. A request to catalog one of these PDFs will come to the CMS team from Systems (currently an email from Ranti) or Acquisitions.

The cataloger will be given two URLs: one for the PDF itself, and one for the licensing information.

The PDFs are cataloged normally, as purchased or free e-resources, with two additional steps:

1. A staff note (f note) will be added to the item record, reading:  License: [URL for licensing info]

    Example:  License: http://archive.lib.msu.edu/eres/open/license/SCHO0107BLWP-E-E.pdf

2. The bib record will have a 935 field (f field tag). The field will read pss (if the resource is freely available to all users and can be sent by ILL) or pssr (if the resource is restricted). Whether the resource is open or restricted should be stated in the email or be obvious from the licensing information. If in doubt, consult with Kay or Lisa R.