Technical Services Procedures

For Copy Cataloging workflow, remove the letter from the call number field and catalog as usual.

For PromptCat shelf ready unlabeled books, remove the letter from the call number field and catalog as usual.

For PromptCat shelf ready labeled books, ignore the letter -- do not remove the letter in the call number, and do not send the book to DataCat to be relabeled.

For Copy Cataloging workflow and PromptCat shelf ready unlabeled books, remove the letter from the end of the date in the call number field if the letter is an x. If it is any other letter, leave the call number as is and catalog as usual.

For PromptCat shelf ready labeled books, ignore the letter -- do not remove the letter following the date in the call number, and do not send the book to DataCat to be relabeled

Go to the MUSIC section

--Search OCLC authority file for the author and use call number in 053 field

--Search by author's name in MAGIC and use lit number found on other works

--Consult authority procedures for more information

Check local catalogs of OCLC holding libraries; if a call number is found copy it to the 090 field in the bib record

Transfer to COPY CATALOGING PROBLEMS shelf

Check MAGIC to determine if the piece is an ADD.

Transfer to Leah as a possible dup.

Both mono and ser copy found in OCLC for a title
OR
Order record has SERCAT note

For PromptCat shelf ready workflows, insert streamers and transfer to the PROMPTCAT PROBLEMS shelf.

For Copy Cataloging workflow, search MAGIC and OCLC for a series authority record. If found, add the appropriate 8XX field to the bib record. If not found, change coding of the field to 440 b0.

If all other fields match (including the ISBN in the 020 field) and the encoding level is 8 (Elvl in the OCLC record fixed field or ENC LEVLin the MARC LEADER field in the MAGIC record) , edit the bib record to match the book.

If any other field does not match the book, transfer to COPY CAT PROBLEMS (for Copy Cataloging workflow) or PROMPTCAT PROBLEMS (for YBP shelf ready workflows, both approvals and firm orders).

For PromptCat shelf ready workflows,

• DO NOT update bib record or attach an item record
• Update the order record as instructed in either firm order or approval procedures
• insert completed order no. and PromptCat streamers and transfer to the COPY CATALOGING shelves.

For Copy Cataloging workflows,

• Add or edit the 866 field in the bib
• Edit the 505 field to include new volume title information
• Attach an item record for each volume
• Complete the volume field in the item record(s)
• Use addv workstats code for added volumes
• Add proper caption and volume number under the date in the call number

If you're cataloging a book that includes volume information of any kind, before cataloging as a separate monograph check the online catalog (Millennium Acquisitions) to be sure the piece is not an added volume to an existing set.

For Copy Cat workflow, transfer to COPY CAT PROBLEMS in Current Processing.

For PromptCat Shelf Ready workflow, transfer to PROMPTCAT PROBLEMS in Current Processing.

If damage is minor (for example, cosmetic or not severe enough to weaken the binding) it will NOT be returned; proceed with processing.

If damage is major (for example, cover separating from binding) we will return it to YBP.

If in doubt consult with Leah or Kay.

In Millennium Acquisitions go to IMPORT INVOICES and click on the ACCEPT/REJECT tab. Look for the invoice number on the list.

If invoice number is missing, the PromptCat file has not been loaded. Check with Kim in Mono. Acq.

Page through the PromptCat Cataloging Report to find the lists of "no record supplied" and "no OCLC record found" titles. If your title is listed, this means that either no record was available in OCLC or that the OCLC record did not meet MSU's "match" criteria, so was not supplied.

Prepare streamers and transfer to COPY CATALOGING shelf in Current Processing

Is a credit memo attached to the invoice? Check with Kim in Mono. Acq. to be sure a credit memo was not supplied with the shipment, and/or to check with YBP to make sure the book was actually supplied.

Was the title checked off by the person who unpacked the box? If yes, consult with Leah. If no, check with Kim in Mono. Acq.

If a book is supplied through a firm order or approval plan as a result of Yankee Book Peddler's error, we can return it. Check with Don, Kim or Leah to verify that YBP is in error. Follow appropriate MR (material returns) procedures.

If the call number is incorrect because the wrong bib record was supplied through PromptCat, complete streamers and transfer the book to the PROMPTCAT PROBLEMS shelf.

If the call number is incorrect because it is an anal call number and we don't analyze that series title, complete streamers and transfer the book to the PROMPTCAT PROBLEMS shelf.

If the selector, requestor or bibliographer has indicated that the call number is wrong (and the call number matches the 050 or 090 field in the bib record), consult with Leah.

For Copy Cat workflow: Do not catalog. Transfer to Sue Levy in DataCat.

For PromptCat Shelf Ready workflows:

• OK to catalog if labeled and there is no CD included.
• If an OCLC bib record has not been supplied or is incomplete, or if a CD is included, transfer to Sue Levy in DataCat.

• An addl or addc note should be present in the order record
• Carefully check the bib record to be sure the book in hand matches; consult with your team manager if in doubt
• When attaching the item record be sure to assign the correct copy number; consult with staff in DataCat if in doubt
• When writing the call number in the book, add the copy number on the line beneath the date

• An addv note should be present in the order record
• This workflow is handled by Lil Damer in DataCat
• If you suspect that the book in hand is an added volume to an existing set but the order record lacks the addv note, consult your team manager or Lil in DataCat