Technical Services Procedures
Procedures - Copy Cataloging: SERIES SEARCHING in the online catalog: EXAMPLE of a SERIES CLASSED TOGETHER
Page Editor:Leah Black
Last Updated:March 7, 2006
1. Search the online catalog by series title.
Note that the title search returns a display that includes an authority record (line 1), a record for the title without volume numbering (line 2), and many lines representing records for the title WITH volume numbering (beginning with line 3 and continuing).
This type of search result index screen may be an indication that the series title is cataloged as an analyzed set or serial.
2. View the series authority record.
The series authority record tells us that this series is classified as a collection or set .
The code f in the 644 field means that the series is fully analyzed, and code t in the 645 field means that the series is traced.
The 646 field code c means that the series is classed together as a collection (set) – that is, each bib record representing a title in this series will include a call number common to all titles in the series.
The call number used for this series is given in the 050 field – QM1.E7.
Now take a look at the |5 code in the 050, 644, 645, and 646 fields. MiEM is a code for the MSU Libraries. The word main at the end of the 644 means that the volumes are shelved in location MN – that is, they are shelved in the main library stacks.
So the presence of the MiEM code verifies that the MSU Libraries follows the cataloging practice indicated by the 644, 645, and 646 field codes – that is, the series is fully analyzed, traced, and cataloged as a collection.
3. Now take a look at the record represented by line 2 in the search results display – the series title lacking numbering at the end of the title in the index display.
Click Select (then View) to display the bib record. Note the code in the fixed field element BIB LVL.
This means that the series Advances in anatomy, embryology and cell biology is treated (cataloged) as a serial in the MSU Libraries catalog.
This bib serves as a record that the Libraries holds this serial title, and an attached record called a check-in record tells the patron which individual issues or numbers of the series the Libraries owns – that is, the patron will be able to tell that the library has the serial and which individual numbers in the series are available.
4. Back to the Millennium search results display. View 3-4 of the brief bib records from the search results (lines 3 and continuing on). Just click once on a title and the brief bib information for that title will appear in the top box.
The call number shown should be the same as the call number found in the 050 field of the series authority record and the call number field from the serial bib record for the series title.
Now look at a couple of other individual index entries.
So what this tells us is that if we’re cataloging volume 179 in the series Advances in anatomy, embryology and cell biology we need to be sure that the call number on the bib record matches the call number on the authority record and serial record but ends with volume numbering – that is, the call number in the 050 or 090 field of the bib record should be QM1.E7 v.179. Delete any other 050 or 090 call number fields present in the record.
A series cataloged the way Advances in anatomy, embryology and cell biology has been cataloged in our library is referred to as an analyzed serial, or a serial anal.