Technical Services Procedures
Procedures - Copy Cataloging : SERIES SEARCHING: EXAMPLE of a SERIAL/SET ADD VOL
Page Editor:Leah Black
Last Updated:March 8, 2006
1. Search in the online catalog by title.
A title search in Millennium for Research in social stratification and mobility returns an index display with only one entry for this title.
Notice that no authority record is present in the online catalog for this title.
This could mean that Research in social stratification and mobility is treated (cataloged) as a serial or a set.
A serial is defined as “a continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion.” Serials are sometimes called magazines, periodicals, or journals. Publications identified as annual reports or directories are other examples of serials.
A set (or monographic set) is a monograph published in a multi-volume format. A monograph is “a bibliographic resource that is complete in one part or intended to be completed within a finite number of parts.”
2. See what sort of records are attached to the bib record.
Notice that four order records are attached to this bib, and that each order is for a specific volume. This is a clue that this title is not a standing order, or a subscription.
3. Let’s say that you are receiving or cataloging v.23 of the title Research in social stratification and mobility. Select the order record for v.23 (line 4).
The ACQ TYPE field contains the code p (purchase), and the ORD TYPE is f (firm order). If this order represented a subscription or standing order, the ACQ TYPE would be s (standing order) and the ORD TYPE would be s (subscription).
Notice also that the EXT NOTE contains the code SER CAT addv, followed by a call number.
4. Now take a look at the bib record.
In the bib record, the fixed field BIB LVL contains the code s, which confirms that this title is treated (cataloged) as a serial in the online catalog.
Only one bib record should be present in the online catalog for this title, and all issues received will be processed through an add workflow, not a copy cataloging workflow.
An order for an addv (add volume) to a set (monographic set) would show the code addv in the EXT NOTE of the order record, and the BIB LVL code in the fixed field area of the bib record would contain code m (monograph).
All volumes received as adds to monograph sets are processed through an adds workflow, not through the copy cataloging workflow.
Serial adds (SER CAT addv) should be distributed to the serial add shelf in DataCat. Add vols (addv) to a set go to Lil in DataCat.