Collection Division Goals and Objectives 2006-2007

I. COLLECTION DEVELOPMENT

Goal: Provide a collection of information resources that will support the identifiable research needs of the university community as well as those of scholars worldwide.

• Select new and retrospective research materials needed by faculty and students.
• Respond to university curriculum initiatives:
• Monitor major program changes in Colleges and Departments.
• Monitor library impact of graduate degree proposals in the University Committee on Curriculum.
• Address collection implications for the expansion of the College of Human Medicine in Grand Rapids.
• Pursue a unified approach to collecting electronic materials:
• Establish principles, criteria and policies for selection of these materials generally.

II. SERVICE TO USERS

Goal: Provide instructional services and personal assistance to aid library users in identifying, locating, and using resources.

• Provide public service through reference, appointment, and/or scheduled office hours outside the library
• Strengthen liaison contacts with Colleges and Departments:
• Educate faculty about print-to-digital issues including space savings, licensing, copyright, costs, and alert services.
• Participate in Angel implementation and VU course development.
• Write jointly (AD and selector) to new faculty hires in August, provide survey of serial needs for report to Director of Libraries, follow-up with on-campus contact.
• Identify librarians offering library instruction to each university program.
• Develop liaison to the new residential humanities college.
• Provide users with Web-based Research Guides:
• Review existing guides for accuracy and relevance, update them using LibDates, date and sign them; remove outdated guides.
• Create new research guides where called for.
• Assist in implementing new Innovative Interfaces software that improves access to full text:
• WebBridge for OpenURL.
• MetaFind for federated searching.

III. COLLECTION MAINTENANCE

Goal: Organize, maintain, control, preserve and secure the collection for maximum utilization.

• Post accurate complete collection management procedures online:
• Revise and enhance Collections Division web page(s), with a more prominent location on the library site.
• Include procedures for preservation review of gifts, collection renewal/reformatting, lost/paid items, grey literature and PDFs.
• Explore use of software to manage/evaluate databases including usage statistics, ERM, SerialsSolutions, III's Electronic Resources Management software, and OCLC WCA.
• Integrate collections transferred from branches into Main.
• Work with conservation and preservation staff to:
• Identify areas within the collection with greatest need for protection..
• Consider "medium rare" storage of some fragile or rare books.
• Make best possible use of stack space:
• Review duplicates in the collection.
• Review online versions of journals for opportunities to withdraw print volumes.
• Review CRL holdings to identify gaps we could fill in by donations.
• Develop procedures to preserve electronic resources:
• Write a statement of principles for selection of electronic materials.
• Pursue permanent access and third-party archiving in licenses for electronic subscriptions.
• Consider participation in CIC archiving projects, LOCKSS and Portico.
• Determine options for local preservation of MSU-based electronic publications (with Archives).
• Increase the share of our holdings that have good OPAC records:
• Emphasize the OPAC by migrating functions from ERASMUS to MAGIC.
• Identify, obtain and load MARC records for electronic resources, microforms and other backlogs.
• Discuss cataloging priorities to improve visibility for MSU digitization projects, grey literature, RAMs, Web sites, PDFs, and titles in monographic series.
• With Technical Services, continue to develop a bibliographer role in contributing basic MAGIC records.

IV. LIBRARY PROMOTION

Goal: Promote the use of the University Libraries and appropriate information resources.

• Work with the library Public Relations committee.
• Maintain direct bibliographer contacts with university faculty.
• Publicize significant library collections through the Features space on the Libraries Web page.
• Develop displays/exhibits that highlight collections.
• Offer seminars, lectures and colloquia that promote our collections, including programs in support of diversity.

V. RESOURCE SHARING

Goal: Provide maximum access to resources for our users through cooperative efforts.

• Cooperate with CIC, CRL and national consortia for efficiency and savings.
• Cooperate on projects within the state such as MelCat and the MLC electronic journal consortia.
• Cooperate with the MSU College of Law Library and the Library of Michigan, especially on OPAC records.

VI. REMOTE ACCESS

Goal: Make Library resources available remotely.

• Pursue opportunities to replace print-format resources with digital equivalents.
• Pursue licenses for electronic resources licenses that allow important library functions: access by walk-in users, ILL, permanent access, third party archiving.
• Pursue technologies that facilitate remote access, consistent with security.
• Work with Development and the DMC to evaluate potential grants supporting digitization of MSU collections.
• Educate faculty, students and staff about remote access to library collections.

VII. ADMINISTRATION

Goal: Provide an appropriate space and environment, and administrative support, for research and study/services and activities.

• Keep Collection Development Policy statements current:
• Review the policy text for each fund, edit as needed, be sure the current bibliographer is named, and provide the date of the review.
• Revise policies for consistent use of intensity levels as stated at http://www.lib.msu.edu/libadmin/policies/CollMgtGuidelines_2-2-1.html. .
• Make sure all current versions of policies are linked from http://www.lib.msu.edu/coll_man/policy/.
• Revise the online Bibliographers Manual to improve draft contents.
• Manage materials funds effectively and efficiently:
• Use USAS, OCLC WCA and other analysis tools to review the share of money allocated to specific funds in the '06-07 budget.
• Minimize the need for end-of-year "big ticket" purchases by accurately projecting serials inflation and managing the monthly flow of orders.
• Share information within the division:
• Coordinators should hold regular meetings for each of their subject area groups.
• AD will hold coordinator meetings twice a month and post minutes.
• AD will hold all-bibliographer meetings four times a year ("fifth Wednesdays").
• Carry out internal library administrative procedures on time:
• Submit personal goals & objectives for 2006-2007 during May or June 2006.
• Complete written mid-year and spring evaluations on time (September and March).

VIII. DIVERSITY

Goal: Maintain a diverse staff with the skills to support the Libraries' goals.

• Hire and retain staff with appropriate skills.
• Serve under-represented populations through collections, staffing, instruction and liaison.
• Address library-related social issues through professional activities.

IX. PROFESSIONAL DEVELOPMENT

Goal: Contribute to the development and dissemination of new knowledge.

• Support staff development programs to keep staff skills up-to-date.
• Support professional and scholarly activity by members of the Division:
• Speaking, writing and other scholarly and creative activities.
• Participation in local, state, regional, national and international associations.

X. FUNDING

Goal: Seek additional sources of funding from outside the University.

• Pursue grants and fund raising targetted to library needs.
• With the library's Development Officer, manage our endowments carefully:
• Prepare a comprehensive statement listing the purposes, rules/limits, and responsible selectors for each library endowment.
• Spend available funds for the year, unless saving for a large purchase or reinvestment is planned.
• Contact each donor at least once per year to report on use of funds from their endowment.

URL = http://www.lib.msu.edu/sowards/colldev/Gs&Os07.htm
Page created 29 March 2006, last modified 8 January 2007.
Page editor: Steven Sowards.

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