Collection Division Goals and Objectives 2005-2006

I. COLLECTION DEVELOPMENT

Goal: Provide a collection of information resources that will support the identifiable research needs of the university community as well as those of scholars worldwide.

• Select new and retrospective research materials needed by faculty and students.
• Respond to university curriculum initiatives:
• Monitor major program changes in Colleges and Departments.
• Assess collection implications if the College of Human Medicine expands to Grand Rapids.
• Pursue a unified approach to collecting electronic materials:
• Establish principles, criteria and policies for selection of these materials generally.
• Assess advantages and disadvantages of selecting "free" electronic Web sites in particular.
• Set priorities for collection electronic texts from MSU sources (with Archives).

II. SERVICE TO USERS

Goal: Provide instructional services and personal assistance to aid library users in identifying, locating, and using resources.

• Provide public service through reference, appointment, and/or scheduled office hours outside the library
• Strengthen liaison contacts with Colleges and Departments:
• Participate in Angel implementation and VU course development.
• Contact new faculty hires ASAP, with on-campus follow-up.
• Add signature from bibliographer to letter and journal survey sent to new faculty.
• Report specific journal title results from the survey to the Director of Libraries.
• Identify librarians offering library instruction to each university program.
• Consider possible liaison to the new residential humanities college.
• Provide users with Web-based Research Guides:
• Review existing guides, update and revise for accuracy, date them, and sign them.
• Create new research guides where called for.
• Develop a template to create a uniform page design, simplify updating, and organize URLs.
• Assist in implementing new Innovative Interfaces software that improves access to full text:
• WebBridge for OpenURL.
• MetaFind for federated searching.

III. COLLECTION MAINTENANCE

Goal: Organize, maintain, control, preserve and secure the collection for maximum utilization.

• Codify collection management procedures and post them online, including:
• Collection renewal.
• Procedures for lost/paid items.
• Grey literature project.
• Projects involving pdfs.
• Use III's Electronic Resources Management software to track licenses and features of databases.
• Work with conservation and preservation staff to:
• Identify areas within the collection with greatest needs.
• Add a "Preservation Review Shelf" to procedure for gifts and paperbound books.
• Consider "medium rare" storage of some fragile or rare books.
• Make best possible use of stack space:
• Review duplicates in the collection.
• Review CRL holdings to identify gaps we could fill in by donations.
• Develop procedures to preserve electronic resources:
• Pursue adequate archiving in licenses when moving to electronic-only subscriptions.
• Participate in CIC archiving projects and national programs such as LOCKSS.
• Determine options for preserving MSU-based electronic publications (with Archives).
• Increase the share of our holdings that have good OPAC records:
• Identify, obtain and load MARC records for electronic resources, microforms and other backlogs.
• Improve visibility for new kinds of material: MSU digitization projects, grey literature, RAMs, Web sites, pdfs.
• Address the need for cataloging that analyzes titles in monographic series.
• Cooperate with Technical Services to create role for bibliographers in contributing basic MAGIC records.

IV. LIBRARY PROMOTION

Goal: Promote the use of the University Libraries and appropriate information resources.

• Work with the library Public Relations committee.
• Maintain direct bibliographer contacts with university faculty.
• Publicize significant library collections through the Features space on the Libraries Web page.
• Develop displays/exhibits that highlight collections.
• Offer seminars, lectures and colloquia that promote our collections, including programs in support of diversity.

V. RESOURCE SHARING

Goal: Provide maximum access to resources for our users through cooperative efforts.

• Cooperate with CIC, CRL and national consortia for efficiency and savings.
• Cooperate on projects in the state such as MelCat and MLC electronic journal consortia.
• Cooperate with the MSU College of Law Library.
• Pursue electronic resources licenses that accept Inter Library Loan and Fair Use.

VI. REMOTE ACCESS

Goal: Make Library resources available remotely.

• Pursue electronic resources licenses that support remote access.
• Pursue technologies that facilitate remote access, consistent with security.
• Work with Development and the DMC to identify grants supporting digitization of MSU collections.
• Educate faculty, students and staff about remote access to library collections.

VII. ADMINISTRATION

Goal: Provide an appropriate space and environment, and administrative support, for research and study/services and activities.

• Prepare Collection Development Statements:
• Make sure each fund has a CDS that is signed and dated, and reviewed for current content.
• Link to current versions of all CDSs from http://www.lib.msu.edu/coll_man/policy/.
• Complete the online Bibliographers Manual (recognizing that changes and draft text play a part).
• Manage materials funds effectively and efficiently:
• Evaluate the system for allocating money to the specific funds.
• Manage the flow of orders to minimize the need to end the year with "big ticket" items.
• Share information within the division:
• Coordinators: hold regular meetings for each subject area group.
• AD: hold coordinator meetings twice a month and post minutes.
• AD: hold all-bibliographer meetings four times a year ("fifth Wednesdays").
• Carry out internal library administrative procedures on time:
• Submit personal goals & objectives for 2005-2006 during May or June 2005.
• Complete written midyear and spring evaluations on time.

VIII. DIVERSITY

Goal: Maintain a diverse staff with the skills to support the Libraries' goals.

• Hire and retain staff with appropriate skills.
• Serve under-represented populations through collections, staffing, instruction and liaison.
• Address library-related social issues through professional activities.

IX. PROFESSIONAL DEVELOPMENT

Goal: Contribute to the development and dissemination of new knowledge.

• Support staff development programs to keep staff skills up-to-date.
• Support professional and scholarly activity by members of the Division:
• Speaking, writing and other scholarly and creative activities.
• Participation in local, state, regional, national and international associations.

X. FUNDING

Goal: Seek additional sources of funding from outside the University.

• Pursue grants and fund raising targetted to library needs.
• With the library's Development Officer, manage our endowments carefully:
• State the purposes and rules for each library endowment.
• Specify which selectors are eligible and responsible for spending in each endowment.
• Spend available funds each year, unless reinvestment or saving for a large purchases is planned.
• Contact every donor at least once per year to report use of funds from their endowment.

URL = http://www.lib.msu.edu/sowards/colldev/Gs&Os06.html
Page created 25 March 2005, last modified 8 January 2007.
Page editor: Steven Sowards.

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