Student Procedures

MISSING  ITEMS

MISSING ITEMS:  

1. IMESSAGE:  Put the letter "P" in the item record  IMESSAGE.
   

2. Problem Note:   Insert "E" (problem note)  using one of, or a modified form of the following notes:

   1. "Missing, return to Gov. Docs. for reclassing to LC.  lme 3/9/01"  (your initials & date at the end of the note).

   2. "Missing, return to Gov. Docs. to complete transfer .  Initial and date"

   3. "Missing, return to Gov. Docs. to complete reclass International Monograph call number to an LC call #.   Initial and date"
      

3. Status Field:  In the status field put an "L".  This gives the item record a public display of Lost:Try ILL.
   

4. Missing Card:  Fill out Missing card and put in the Search box so this can be periodically searched.
   

5. Locations:  

   1. When reclassing the call number to an LC call number, put the old call number in the missing item record.  The notes will explain that the piece could be at the old call number.  For example, if you are reclassing an International Document, leave the location as gdg.

   2. Titles transferring  from Main to a gd location.  If the volume is needed to fill in gaps for either multi volumes or serials go ahead and transfer the pieces. Change the item record location code to the appropriate Gov. Docs. location (gdus, gdidc, or gdmdc, gdcdo etc.)  Make sure the item records is coded correctly. The Problem note "e" will explain that this is a missing transfer from Main that needs to be searched in Main and Gov Docs stacks. 

 6.  Fill out a missing card. File the card in the Missing box by collection: U.S., International, Michigan and Canadian.  Write International or Michigan on the top of the card so that LC call numbers are split by collection.  This helps keeps the cards in the right section in the Missing box.