Policy and Procedure Statement 3.1.15
Travel/Professional Development
I. GENERAL INFORMATION
Personal and professional
development of all MSU Library staff members is recognized as a joint concern
of the libraries and of individuals, and is to be given high priority.
Supervisors and staff members should identify courses, workshops, conferences
and other opportunities for development. MSU Libraries are committed to
encourage the process by offering release time and reimbursement as funds allow
and supervisors permit.
Funds will be allocated
from the Libraries budget and equitably distributed according to the schedule
below until they are exhausted. University travel regulations are in force and
are the basis for theses guidelines. The University's Guidelines can be
found in the HANDBOOK OF TRAVEL REGULATIONS at . http://www.ctlr.msu.edu/COTravel/
II. DEFINITIONS AND SUPPORT GUIDELINES
A. Administratively
Directed Participation
Administratively directed
participation, for which full funding and release time shall be provided,
includes three broad categories of activity:
Designated
Representative is
defined as participation in meetings of professional and other organizations or
travel to conduct official University Libraries business as an official
representative of Michigan State University Libraries. Examples include, but
are not limited to, representation of the University Libraries at major
meetings, such as ARL, OCLC, or CIC; meetings with other library
administrators, testifying at legislative hearings; or evaluating,
inventorying, or preparation of collections donated to University Libraries.
Mandatory Training is defined as participation in
skill development and improvement workshops, seminars, or academic coursework
that will directly improve the quality of services offered by University
Libraries or retraining activities to acquire skills needed to perform new or
anticipated tasks and responsibilities. For inclusion in this category, the
training must be mandatory.
Library Recruitment is the process of hiring new
University Library employees. This includes expenses related to placement
center duties and responsibilities at state and national conferences; the
bringing of candidates to
B. Professional
Development/Career Involvement
Staff development is
participation in workshops, short courses, and other training not required for
current job responsibilities, but of general benefit to the employee, MSU
Libraries, and/or the profession.
Career involvement
includes participation in national, regional, state or local library or
library-related associations.
These activities, if
approved, will be supported with release time and reimbursement for
registration and other expenses as funding permits according to the following
guidelines:
LEVEL OF SUPPORT FOR
LIBRARIANS:
I. Librarian
without continuous appointment
A. $2,800 per year
unless ranked in lowest tier after initial annual evaluation for merit. 20% of any additional costs.
B. $500
per year if ranked in the lowest tier in second or subsequent annual evaluation
for merit. 20% of any additional costs.
II Librarian
with continuous appointment
A. $2,900
per year if ranked in Tier 1. 20% of any additional costs.
B. $2,700
per year if ranked in Tier 2. 20% of any additional costs.
C. $2,500 per year
if ranked in Tier 3. 20% of any additional costs.
D. $2,200
per year if ranked in Tier 4. 20% of any additional costs.
E. 20% of costs
if ranked in the Tier 5.
III
Temporary Librarians
Negotiated at the time
of appointment.
Requests for exceptions
due to unusual
circumstances or for additional funding for special opportunities, such as
overseas travel or specialized training, can be made through the appropriate
administrative channels to the Director who will have the authority to provide
additional support.
All travel and related
expenditures must conform to University guidelines and regulations. Room
reimbursement will be limited to $175 per night.
LEVEL OF SUPPORT FOR
SUPPORT STAFF
|
Expenses
Incurred |
% of
Reimbursement |
|
0 - $200 |
85% |
|
$201 ---
$400 |
80% |
|
$401 ---
$600 |
70% |
|
$601 ---
$800 |
55% |
|
$801 ---
$1000 |
35% |
|
$1000
--- |
15% |
Example:
Staff member A goes to an
approved conference and incurs $400 of expenses. The reimbursement, assuming
that funds are available, would be $170 (85% of $200) plus $160 (80% of the
next $200), for a total of $330.
If staff member A attends
another approved conference in the same year and incurs another $300 of
expenses, they would be reimbursed $140 (70% of the next $200) plus $55 (55% of
the next $100, for a total of $195.)
III. ADDITIONAL GUIDELINES
The University's
Guidelines can be found in the HANDBOOK OF TRAVEL REGULATIONS at http://www.ctlr.msu.edu/COTravel/
IV. PROCEDURES FOR
REQUESTING SUPPORT FOR TRAVEL
V. LOCAL TRAVEL
A record of personal car
use for University business will be maintained in the Main Office as an
authorization form for recording of local trips and should be completed before
departure. This is an official record which may be used for verification of
insurance and workers compensation coverage.
According to the MSU
Benefits Office, Travel Office and Risk Management Office, when traveling on
authorized university business (whether it is a short trip downtown or travel
to another city or state) the following benefits apply:
Workers’
Compensation covers health benefits if you are injured during authorized travel
status, the same as if you were injured while in the building.
The Benefit’s office
Travel Accident Plan represents the death and dismemberment
insurance. See the Benefits
website for further information.
Personal Car Use: In
the case of a car accident while on authorized university business, your
personal car insurance will cover damage to your car based on the level of
insurance you have on the vehicle. Periodic travel is considered to be
incidental and therefore does not require a “Business Use” rider on
your personal car insurance policy.
In the case of liability
resulting from a car accident – your personal car insurance is primary
and the University will pick up the excess.
Revised 10-08