Policy
and Procedure Statement 2.6.2
Ordering
Serial Replacements
January
1996
I. General
A. When a serial that has been received is
missing, or a publisher refuses to honor a claim for a missed issue and the
issue or issues are still wanted for the collection a Serials Replacement
request may be sent to the Serials Replacement Clerk in Serials Acquisitions
for replacement action.
B. Acquisitions will then send the request in
turn to USBE, the publisher, and appropriate dealer specializing in replacement
materials. The cost for the publications is charged to the individual subject
monograph fund.
II. Serial Replacement Request Forms
The serial
replacement request forms should be filled out in full by the requestor as
follows. Acquisitions prefers that the forms are
typed. There are five copies of the form. The first copy is the requestor copy.
After the form is completed, the requestor should tear off and retain this copy
for his/her records. The other four copies should be sent to the Serials
Replacement Clerk in Serials Acquisitions to generate the order.
A copy of the serial
replacement request is shown below and the numbered boxes correspond to the
numbered descriptions that follow. The boxes must be completed by the
requesting unit.
1. Serial entry - The complete serial entry is
typed in this box.
2. Vol., no., date - Volume and/or issue numbers
and dates for those items should be indicated here.
3. Publisher's address (from most recent issue)
- Complete publisher's address should be included.
4. Call number - Supply the full call number.
5. Destination - Fill in the destination to
which the issues should be sent.
6. Requested by - Should be initialed by the
requestor.
7. Approved by - Should be initialed by the
appropriate subject bibliographer.
8. Fund - Correct monograph subject fund is put
here.