Policy and Procedure Statement 1.19.2
Special Collections: Reading Privileges and Rules
March 2001
Special Collections
exists to preserve the heritage of the past and to collect important records of
contemporary culture, making these materials available for scholarly use. These
rules are not devised to impede the use of the materials, but rather to
guarantee their preservation and orderly administration. We ask our readers to
share our concern to conserve these resources by observing our regulations
governing their use.
Use of materials in
Special Collections is limited to holders of a
temporary use from the Special Collections staff member in charge. Temporary
permission also may be extended to local area high school students engaged in
school related projects; documentation from the appropriate teacher or school
administrator
should be presented. Materials will not be issued to children on a parent's ID
of to any individual using ID other than his/her own.
Many of the materials
in Special Collections were printed on highly fragile and perishable paper.
While use of materials for non-research purposes is generally permitted, we
reserve the right to limit or prohibit recreational use of materials that are
inherently fragile.
Policies
1. Special Collections stack areas are closed to
the public. A request form should be presented to the staff person at the
reading room desk, who will retrieve the material for use.
2.
The reading room is a quiet area and any
noise should be kept to a minimum.
3.
Identification must be presented when
material is requested.
4.
Material may be used only in the reading
room and should be returned to the reading room desk.
5.
Only materials needed for note-taking,
including lap-top computers, may be taken to the reading tables. Coats,
briefcases, and other paraphernalia are to be left on the shelves provided.
(Lockers are available in several parts of the Library, at no cost.)
6.
Pens may not be used at the reading
tables. Special Collections will provide pencils for patrons who need them.
7.
Materials are to be handled carefully:
--Notebooks,
etc. should not be placed on top of materials.
--Care
should be taken not to lean on top of materials.
--Tracings,
or notes of any kind, are not to be made by placing paper on top of materials.
8.
Photocopy service is available when
condition of material and copyright restrictions permit. Requests made within
30 minutes of closing will be filled the following work day; large orders may
take longer.
9.
Tobacco, food and beverages are not
permitted in the reading room.