Policy and Procedures Statement - 3.1.7
Payroll and Overtime
I. Payroll
Librarian,
Administrative-Professional, Clerical-Technical and Labor personnel must be
processed at the time of employment in order to have their names appear on the
payroll.
Clerical-Technical,
Administrative-Professional, and Labor personnel are hired through the University
Employment Office. They will be requested by that office to
complete the required forms for the record of employment and the Payroll
Office.
For
those personnel not processed through the University Employment Office, the
Library must obtain the required forms and forward them to the Payroll Office.
Librarians,
Administrative Professional Association, Administrative Professional
Supervisors Association, and Assistant Instructor employees are on a monthly
payroll ending on the last day of the month. Checks are distributed on
the last working day of the month. Labor personnel and Clerical-Technical
employees are on a bi-weekly payroll ending on Sunday. Checks are issued
on the Friday following the end of the pay period. Checks should be
received before 2:00 PM. Any employee may have his checks deposited
directly to a local or any other authorized bank or credit union account by
completing a Direct Deposit
Authorization. Payroll information may be found online at e-Payroll system.
II. Recording Time
Non-academic
employees are required to report leave time taken using the University’s
Attendance System. Locking your time on the Attendance System
certifies that it correctly reflects the hours actually worked.
Librarians use a monthly absence form provided by the Division Office.
III. Overtime
Overtime
work is only applicable for Labor and Clerical-Technical personnel.
Librarians and Administrative-Professional personnel at grade 11 and above are
exempt from the Wage Hour Act.
Overtime
is earned only when an employee works in excess of 40 hours in a standard
workweek. The Libraries’ standard work week is a 168 hour period
starting at 12 midnight on Sunday and continuing until 12 midnight the
following Sunday.
Supervisors
should make every effort to not require overtime by adjusting the work schedule
following the appropriate labor contract. The contracts can be found
at the MSU Human
Resource website.
Overtime
work must be approved in advance by the employee’s immediate supervisor
and by the Director of Libraries. No overtime may be authorized unless
funds are available, from the hourly payroll funds allocated to the Library
Department, to compensate an employee for such overtime. The approval
form for overtime may be found online at Libraries’ Human
Resource Office website.
Emergency
overtime may be authorized by the Librarian in charge of the library at the
time, when a condition exists requiring immediate
attention because of the adverse effect of a delay. Prior approval by the
appropriate administrative head or his/her designated representative is
required when it can be reasonably obtained. If prior approval is not
obtained, approval must be obtained as soon as possible for overtime not yet
worked.