Policy and Procedure Statement 2.2.2
Allocation and Management of the Library Materials Budget
February 2001
Money is allocated in
the Library Materials Budget for monographs (firm orders, blanket orders, and
approval plans), serials (standing orders and continuation orders), binding and
microfilming of library materials, interlibrary borrowing fees paid to other
libraries, Center for Research Libraries dues, Database Searching Service
vendor subscription prepayments and other expenses related to
materials/information acquisitions.
Allocation of the
Library Materials Budget to the respective funds is the responsibility of the
AD for Collections in consultation with the collection coordinators.
Preliminary allocations usually are made in June with final allocations made in
August or September. Adjustments in fund accounts may be authorized by
the appropriate collections coordinator.
The establishment of
funds is the responsibility of the AD for Collections.
The collection
coordinators are responsible for monitoring and managing the funds assigned to
them.
Funds are not
allocated for new serials. New serial expenditures are to be absorbed out
of the respective monographs fund.
When standing orders
are cancelled, the appropriation is deducted from the relevant serial reserve
fund and is added to the corresponding monograph fund appropriation.
Page Editor: birdie@msu.edu
February 2001