Old Business:
Paula asked for volunteers for a 20th Anniversary Celebration Committee. Discussion of possibility of celebration while Fran Buckley is here. Debbie Schaubman, Grace York, and Michealina Brown volunteered to serve on the committee.

New Business:

Source: Margo Parmenter Zieske, Government Documents Librarian, Monroe County Library System, 3700 S. Custer Road, Monroe, MI 48161; telephone: 734-241-5277; fax: 734-242-9037; WATTS:1-800-462-2050.

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The DocTech-L list (see http://www.usu.edu/~library/About/doctech.html) is helpful on some of the technical processing questions, as is GPO's new WebTech Notes and AskLPS (both on the the FLDP Adminstration page, available at http://www.access.gpo.gov/su_docs/dpos/fdlppro.html).

And, of course, the GODORT handout exchange mentioned by Grace York and available on her Documents Center web site at http://www.lib.umich.edu/libhome/Documents.center/godort.html is a source for sample procedures manuals.

Source: Diane Vander Pol, Calvin Library, 3207 Burton SE, Grand Rapids, MI 49546; e-mail: dvpo@calvin.edu; telephone: (616) 957-6312 (Gov.Docs. M,Wpm,F) or (616) 957-6072 (Cataloging T,Wam,Th); fax: (616) 957-6470.

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Six persons, including our afternoon speaker Nan Myers, attended the discussion on PURLs. After a brief description of what PURLs are and how they function, Nan described OCLC's work with PURLs and PURL resolvers . [Take a look at http://purl.oclc.org/.] One of the pressing questions is how we import PURLs into existing catalog records—where does one begin and where does one stop! The consensus of the group was that this is too laborious a project for each individual library to do by itself. There must be a systematic way to download PURLS or to add 856 fields to records, and that one of the vendors like Marcive will undoubtedly come up with a product for purchase that will automatically compare item number profiles with OCLC records that have PURLs and then update records. Marcive's changed record service is a step in this direction. This topic is definitely one that warrants further discussion.

Source: Diane Vander Pol, Calvin Library, 3207 Burton SE, Grand Rapids, MI 49546; e-mail: dvpo@calvin.edu; telephone: (616) 957-6312 (Gov.Docs. M,Wpm,F) or (616) 957-6072 (Cataloging T,Wam,Th); fax: (616) 957-6470.

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Present: Jon Harrison, Paula Kazcmerak, Margo Zieske, Janet Schneider, Sharon Bradley
Meeting called to order at 8:47am.

Review of minutes of last executive board meeting. Corrections will be made to on-line Red Tape.

Program Committee Report by Margo

Margo reports that the coffee at the Sept. 1 meeting for 48 people cost approximately $76.00.

Margo has also talked with Kathleen Gamache of MichALL about co-sponsoring a program. West Group Publishing presents a workshop called "Life in the Fast Lane." West would pick up the cost of the workshop. Godort & MichALL would pick up the cost of the room and food. The board members discussed the applicability of the program to Godort members. The general feeling was that few Godort members would find the program of interest.

The board next discussed the possibility of having two meetings. We could act as co-sponsor with MichALL and have a separate May meeting. It was also suggested that we co-sponsor a program with MCFDL in February.

Margo will continue to talk with Kathleen about our involvement. We would want to limit any cost to Godort members to $20.00. Possible meeting dates include the last two weeks in April or first two week in May. We will try to have a display board of anniversary.

If we do co-sponsor a program with MichALL we might still need an annual meeting for the election of officers and our 25th anniversary celebration. Will look at late May but will have to look at MLA calendar. Looks like April 21 may work out if MichALL meeting could be in April.

Paula also suggested a meeting involving Canadian documents.

Thank you notes have been sent to Cynthia Teague and Nan Meyers. Cynthia Teague is leaving the documents community to move to Minnesota.

Awards Committee Report by Janet

Deborah Jakubiec, Livonia Civic Center Library, and Vickie Morris, Henry Ford Community College, are also on the committee. There is a problem getting committee members who have worked in the community long enough to know the possible nominees. Discussion of possible nominations insued. Paula noted that Sherry Mosley, Florida International University is the ALA liaison for the Thurston Award.

Michigan Council of Federal Depository Libraries meeting notes

Newly appointed Superintendent of Documents Fran Buckley will be speaking at a program at Wayne State and he has agreed to speak at the MCFDL meeting. We will pick-up rental car cost as he will have to rent a car to come to Lansing. We will cover other expenses incurred with his trip to Lansing if allowed. As a government employee there may be restrictions on costs for which he may be reimbursed.

Anniversary Banquet/Annual Meeting notes

Possible dates rnage from April 19 to 23. Committee will need to decide on speaker. Jon will check to see if Godort of Michigan can still meet at the MSU Faculty club. It can if we make reservations through the MSU Libraries Director.

Stationary

Paula needs the board to authorize the purchase of more stationary. The motion was approved.

Adjourn at 10:25am

Notes submitted by Sharon Bradley, May 2000.

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