Downloading citations into Endnote

Instructions for bibliographic databases at MSU Libraries

Directions for different bibliographic databases:

1. Cambridge Scientific Abstracts databases 2. Compendex (Engineering Village) 3. EBSCO databases 4. First Search (OCLC) databases 5. Gale databases 6. HighWire Press 7. IEEE Periodicals 8. ISI databases

9. JSTOR 10. MSU library catalog 11. Ovid/SP databases 12. ProQuest databases 13. PubMed 14. Science Direct 15. SciFinder Scholar 16. Springer journals

Note: If you have an older version of Endnote, you may find downloading (importing/exporting) not to work properly for some databases. The Endnote Web site (Support and Services section ) provides updated import filters you can download for free to fix many of these problems.

1. Cambridge Scientific Abstracts databases (save results and import):

(Aquatic Science and Fisheries Abstracts (ASFA), EconLit, ERIC, Linguistics and Language Behavior Abstracts, MLA International Bibliography, PAIS, Paperbase/PIRA, Philosopher's Index, PsycInfo, Sociological Abstracts, Social Services Abstracts, Ceramics Abstracts)

1. Mark the citations you want to keep and click on "Save/print/email"
2. Once you get to the next page, choose the records to save, choose full format, and choose the document format "text".
3. Click on Save and save the citations as a text file (.txt) on your computer.
4. Go into the Endnote program and open the library where you want to save these citations
5. Go under File and choose "import"
6. Click on "choose file" and find the .txt file you saved on your computer.
7. Choose the import option for your particular database (if you don't see it immediately, choose "other filters" under "import option" and look for it. Choose the name of the database plus (CSA) after it for "Cambridge Scientific Abstracts")
8. Click on import

2. Compendex (Engineering Village) (direct export):

1. Mark citations you want to keep and click on "download" at the top.
2. Choose RIS/Endnote format and click on "download" again.
3. If the computer asks you if you want to open or save, choose open.
4. Endnote will open asking you which library to save the citations in.

3. EBSCO databases (direct export):

(CINAHL, Social Work Abstracts, Sport Discus)

1. Click "Add" at the folder icon next to citations that you want to keep.
2. To look at all saved items, click on the "Folder has items" icon at the top of the page.
3. In the folder, choose the items to send to Endnote and click on Export.
4. The next page will be the Export Manager page. Choose the "Direct Export to Endnote" button and click on save.
5. The computer will ask you if you want to open or save: choose open.
6. Endnote will open asking you to choose a library in which to save citations.

4. First Search (OCLC) databases (direct export):

(Applied Science and Technology Abstracts (ASTA), Art Abstracts, Education Abstracts, ERIC, Geobase, Humanities Abstracts, Library Literature, Social Sciences Abstracts, Wilson Select Plus, WorldCat)

1. Mark the citations you want to keep and click on "Export"
2. Choose which records you want to export and choose the Endnote option.
3. Click on "Export" button.
4. You will be asked to select an Endnote library and pick an import filter: choose the option for your particular database (if you don't see it immediately, choose "other filters" under "import option" and look for it.) Choose the name of the database plus (OCLC) after it for "OCLC First Search".
5. Click on import.

5. Gale Databases (direct export)

(Note: direct exporting from Gale Databases does not work very well for book or book chapter/section citations. You may find you will need to make many manual changes and additions to information downloaded.)

1. Mark citations you want to keep and click on "marked items " at top of page.
2. At your page of marked documents, click on "citation tools" on the left hand side.
3. At the next screen choose to export to Endnote. .

6. HighWire Press (direct export)

1. Mark citations you want to keep and choose "get all checked abstracts " at bottom of page.
2. At the next page, choose "download all selected citations to citation manager".
3. Choose "Endnote" on the next page and you'll be asked to choose a library to save in.

7. IEEE Periodicals Package (direct export)

1. After doing a search, go to the abstract (not PDF) of the article you want.
2. Under "download this citation" at the left hand side of the page, choose citation + abstract and "download Endnote format".
3. Click download.
4. Endnote will open asking you which library to save in.

8. ISI Databases (direct export):

(Biological Abstracts, CAB Abstracts, Medline, Web of Science, Zoological Abstracts)

1. Mark the citations that you want to keep. At the top of your results, choose "add to marked list".
2. Click on "marked list" at the very top of the page to view your list.
3. Under Step 1, check the additional fields that you want to appear in your Endnote library (eg. Abstract)
4. Under Step 2, click on "Save to Endnote or other Reference Software "
5. Endnote should open and you will choose the Library you want to add these citations to.

9. JSTOR (save results and import):

1. Save citations and then click on "view saved citations" on the right hand side of the page.
2. Choose to export citations "as a text file" in "citation manager" format.
3. Click on "export", and if the computer asks you to open or save, choose save.
4. You will be asked to choose a file name and save in text format (.txt).
5. Go into the Endnote program and open the library where you want to save these citations
6. Go under file and choose "import"
7. Click on "choose file" and find the .txt file you saved
7. Choose the import option for your particular database (if you don't see it immediately, choose "other filters" under "import option" and look for it. This is the JSTOR filter you downloaded)
8. Click on import.

10. MSU Library Catalog (connect):

The MSU Magic connection file must be downloaded from MSU's Web site http://www.lib.msu.edu/endnote/ if you have Endnote 3, 4, 5, or 6. Later versions of Endnote come with the Michigan St U filter already loaded.

1. Go to Endnote and choose the "Tools" menu.
2. Choose "Connect"
3. You will be asked to choose a connection file. Find and choose the one for the database you are using: either Michigan St U or Magic (MSU)
4. Click on "Connect"
5. A search box will come up. Do your search as usual of author, keywords, etc.
6. Your search results will appear within an Endnote box. Highlight the references you want to keep, using the control key (Ctrl) to choose more than one.
7. Click on "Copy # references to" and then choose your library.

11. Ovid/SP databases (direct export):

(Agricola, Agris, Allied and Complementary Alternative Medicine, Food Science & Technology Abstracts, International Political Science Abstracts, Medline)

1. Mark citations you want to keep.
2. Under the left hand side Results Manager, choose "selected results", "complete reference" (under fields), and "direct export" (under result format) and click save.
3. If a dialog box opens asking you to Open or Save, choose Open.
4. A box will open asking you to find and choose the Endnote Library to put references in.

12. ProQuest databases (direct export):

(ABI/Inform, Criminal Justice Periodicals, ProQuest Research Library)

1. Mark citations you want to keep and click on "Export" at the top of the page.
3. At the next window, choose "export directly into Endnote".
4. Endnote will open asking you which library to save the citations in.

13. PubMed (save results and import or connect):

Option 1: save results and import

1. Search in PubMed. Mark citations you want to keep and "send to" Clipboard
2. View Clipboard materials by clicking on "clipboard" at top
3. Change "display" to MEDLINE
4. Click on "send to" File. If the computer asks you if you want to open or save, choose save. It will save as a text file to your computer (.txt).
5. Go into the Endnote program and open the library where you want to save these citations
6. Go under "file" and choose "import"
7. Click on "choose file" and find the .txt file you saved.
8. Choose import option "PubMed NLM"
9. Click on import

or Option 2: connect to PubMed when in Endnote

1. Go to Endnote and choose the "Tools" menu.
2. Choose "Connect"
3. You will be asked to choose a connection file. Find and choose the one for the database you are using: PubMed (NLM)
4. Click on "Connect"
5. A search box will come up. Do your search as usual of author, keywords, etc.
6. Your search results will appear within an Endnote box. Highlight the references you want to keep, using the Control key to choose more than one.
7. Click on "Copy # references to" and then choose your library.

14. Science Direct (direct export):

1. Mark citations you want to keep and click on "export citations" at the top of the page.
2. Choose whether you want citations only or citation + abstract and export format RIS (for Endnote).
3. Endnote will open asking you which library to save in.

15. SciFinder Scholar (save results and import):

1. Mark citations you want to keep and click on "save as" at the top.
2. You will be asked for a place to save the file. Make sure to save to your own computer not the Citrix server computer on which SciFinder is running (choose client C drive).
3. Choose a file name and save as .txt file in "Tagged format" to your computer.
4. Go into the Endnote program and open the library where you want to save these citations
5. Go under file and choose "import"
6. Click on "choose file" and find the .txt file you saved. Click "open".
7. Choose the import option for your particular database (if you don't see it immediately, choose "other filters" under "import option" and look for it. Choose "SciFinder (CAS)")
8. Click on import

16. Springer Journals

1. When you are in a journal issue, mark the citations that you want to keep.
2. Click on Export Selected Citations (or Export Citation) at the top of the page and choose the format RIS.
3. A box will come up asking if you want to save or open the file. Choose to Open.
4. Endnote should open up asking you which library you want to add the citations to.

 

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Brief Instructions for adding references to papers and creating bibliographies from Endnote:

Directions for Microsoft Word or Word Perfect

1. Keep Endnote and word processing program both open.
2. Start writing paper. When you want to add citations from your Endnote library, go to Endnote and select the citations you want. Hold down the control key (PC) to select more than one citation.
3. Go back to your paper, choose the "Tools" menu, and choose "insert selected citations"
4. Citations may format right away if you've chosen that preference or may be in unformatted form: {Bessey, 1915 #32} . If you don't like the formatting that's chosen, select "unformat citations".
5. At any time you can choose to format your bibliography. Choose an "output style" for your formatting by going the Edit menu in Endnote, choosing "output styles" and "open style manager". Check the box next to the style for the journal you want to use and close the box.
6. Go back to your paper, choose the "Tools" menu and choose "format bibliography". A box will come up asking you to pick a journal output style. Once you have chosen your style, click on OK and your bibliography will format. You can format and unformat at any time.

There are many more advanced things you can do in Endnote. You can create new styles for journals that are not included in Endnote's style manager or you can change existing styles. You can also download some styles from Endnote's Web site at http://www.endnote.com/. You can manually add citations to your Endnote library, add new fields to your library entries, sort your library, etc. Please see the Endnote help manual or the help menu that comes with the program.

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Page update: June 10, 2008
By Susan Kendall
Health Sciences Librarian
Michigan State University Libraries
http://www.lib.msu.edu/skendall/